COSD COMPANION

COSD Companion has been designed and developed to give users the ability to electronically enter datasets based on the Royal College of Pathologists (RC Path) reporting proformas. This allows the design and output of standard reports, that can be inserted into other applications, and the ability to record and extract key data required for Cancer Outcomes and Services Datasets (COSD) for the National Cancer Registration and Analysis Service (NCRAS) to fulfil national requirements. COSD Companion is compliant with the latest COSD v8.1 XML format, and supports 50 RC Path reporting proformas.

As all data is stored in a database hosted in Microsoft SQL Server, information is available to be queried and/or extracted for a number of purposes such as statistics, trend analysis etc.

COSD Companion requires a connection to LIMS data in order to retrieve key patient demographics and SNOMED codes when entering datasets. Currently, the only tested and available LIMS data source is a Data Companion MS-SQL database.

Software Release Notes

Release Date: 04/03/2019
Upgrade type from previous version: Software
Compatible Database Versions: 3.00
COSD Version Compliance: 8.1

Updates:

  • Upgraded to latest license components. Requires new license key if upgrading from any previous version (v3.01 or below).
  • Edit Dataset Report Template dialog box can now be maximized. In addition, the size and position of the dialog box is remembered when closed and therefore restored when reopened. Note: This information is not saved upon application exit.
  • Test Dataset dialog box size and position is remembered when closed and therefore restored when reopened.
    Note: This information is not saved upon application exit.

Fixes:

  • None

Release Date: 14/08/2018
Upgrade type from previous version: Software
Compatible Database Versions: 3.00
COSD Version Compliance: 8.1

Updates:

  • TURBT Dataset (Urology): “TNM edition number used” (AD0017) removed as now redundant.
  • Uterine Sarcoma Dataset (Gynaecology):
    • “Adnexa” (AD0005) question split so answers “Normal” and “Abnormal” are now part of a new question “If Received” (AD0006).
    • “Omentum” (originally AD0011) question split so answers “Normal” and “Abnormal” are now part of a new question “If Received” (AD0013).
    • Questions renumbered from AD0006 to account for new questions added (see points 1 and 2).

Fixes:

  • Colorectal Resection Dataset (Colorectal): When selecting “Other” in “Specimen Type” (AD0001), this now enables “If Other specify” (AD0002) question.
  • COSD XML output order issue for Skin Datasets. The “SkinPathologyMM” and nested elements now occur after “SkinPathologySCC”.

Release Date: 26/04/2018
Upgrade type from previous version: Software & Database
Compatible Database Versions: 3.00
COSD Version Compliance: 8.1

Updates:

  • COSD Version 8.1 dataset support including new XML output structure.
  • Solution now supports a total of 51 datasets. See Supported Datasets section for more details.
    • 22 New datasets added:
      • NHS BSP Breast Pathology Synoptic – NT:Yes (Breast)
      • NHS BSP Breast Pathology Synoptic – NT:No/Unknown (Breast)
      • Ampulla Of Vater (Upper GI)
      • Appendiceal Neuroendocrine (Upper GI)
      • Common Bile Duct (Upper GI)
      • Duodenal / Ampullary / Proximal Jejunal Neuroendocrine (Upper GI)
      • Gastric Neuroendocrine (Upper GI)
      • Liver Resection Gall Bladder (Upper GI)
      • Liver Resection Hepatocellular Carcinoma (Upper GI)
      • Liver Resection Intrahepatic Cholangiocarcinoma (Upper GI)
      • Liver Resection Perihilar Cholangiocarcinoma (Upper GI)
      • Pancreatic (Upper GI)
      • Pancreatic Neuroendocrine (Upper GI)
      • Colorectal Neuroendocrine (Colorectal)
      • Anal Abdominoperineal Resection (Colorectal)
      • Anal Excisional Biopsy (Colorectal)
      • Endometrium Biopsy (Gynaecology)
      • Fallopian Tube (Gynaecology)
      • Non Benign Epithelial Ovary (Gynaecology)
      • Primary Peritoneal (Gynaecology)
      • Adult Renal (Urology)
      • Renal Biopsy (Urology)
    • Major updates to 4 existing datasets:
      • Colorectal Resection (Colorectal)
      • Colorectal Local Excision (Colorectal)
      • Endometrium (Gynaecology)
      • Vulva ((Gynaecology)
    • Minor updates to 15 existing datasets:
      • NHS BSP Breast Pathology Synoptic (Breast)
      • NHS BSP Wide Bore Needle Biopsy (Breast)
      • Adrenal Cortical (None)
      • Thyroid (None)
      • Salivary Carcinoma (Head And Neck)
      • Mesothelioma Biopsy Or Cytology (Lung)
      • Cutaneous Adnexal (Skin)
      • Malignant Melanoma (Skin)
      • Merkel Cell Carcinoma (Skin)
      • Skin BCC (Skin)
      • Skin SCC (Skin)
      • Renal Pelvis (Urology)
      • Testis (Urology)
      • TURBT (Urology)
      • TURP (Urology)
    • No changes to 10 existing datasets:
      • GIST (Sarcoma)
      • Parathyroid (None)
      • Phaeochromoctyoma (None)
      • Liver Resection Colorectal Cancer Metastasis (Upper GI)
      • Cervix Excisional Biopsy (Gynaecology)
      • Cervix Hysterectomy (Gynaecology)
      • Uterine Sarcoma (Gynaecology)
      • Lung Biopsy Or Cytology (Lung)
      • Prostate Biopsy (Urology)
      • General (Miscellaneous)
  • New Clinician GMC Numbers configuration view.
  • New Dataset Deletion Audit view.
  • Updated User Security options for new Clinician GMC Numbers configuration and Dataset Deletion Audit views.
  • New Dataset Specifications section in this help file that include the following for each Dataset:
    • Dataset View (Screen capture of the Dataset)
    • Data items (not all complete – work in progress)
    • COSD Data Collected (for extract purposes)
    • TNM Stage Grouping Calculation (where applicable)
    • RC Path Reporting Proforma (Screen capture)

Fixes:

  • None

Release Date: 06/11/2017
Upgrade type from previous version: Software
Compatible Database Versions: 2.00
COSD Version Compliance: 7

Updates:

  • If the option to “Export reports to file Y/N” option is set to Y (yes) then when in Dataset Entry and using the “Save and Report” option, any previous file in the export folder with the same Lab Number will be deleted. This is to stop any possible conflicts from 3rd party applications that consume these files.

Fixes:

  • None

Release Date: 02/09/2017
Upgrade type from previous version: Software
Compatible Database Versions: 2.00
COSD Version Compliance: 7

Updates:

  • Extracting COSD datasets now uses the Request Date/Time instead of the Reported Date/Time.
  • Dataset Entry view updated to show Request Date/Time column.
  • COSD Extract view updated to show Request Date/Time column.

Fixes:

  • None

Release Date: 28/07/2017
Upgrade type from previous version: Software
Compatible Database Versions: 2.00
COSD Version Compliance: 7

Updates:

  • None

Fixes:

  • Fixed the following in the COSD XML file extract format:
    • Changed Gynaecology:FTOvarianEpithelialPP: InvasiveThickness to use code attribute (was value).
    • Spelling mistake in Gynaecology:Nodes: CervicalNodeStatus (was CervicalNodesStatus).
    • Changed order of XML elements in GynaecologicalPathology.
    • Changed order of XML elements in BoneAndSoftTissue.

Release Date: 17/07/2017
Upgrade type from previous version: Software
Compatible Database Versions: 2.00
COSD Version Compliance: 7

Updates:

  • None

Fixes:

  • Fixed the following in the COSD XML file extract format:
    • Spelling mistake in Breast: MetastasisExtentCode (was MetastatisExtentCode).
    • Name issue with Head and Neck output. Now uses HeadNeckPathology (was HeadNeckPathologyGeneral)
    • Name issue with Gynaecology output. Now uses GynaecologicalPathology (was GynaecologyPathology)
    • Changed Urology: TumourInvIndReteTestisto to use code attribute.

Release Date: 28/06/2017
Upgrade type from previous version: Software
Compatible Database Versions: 2.00
COSD Version Compliance: 7

Updates:

  • The following updates to Datasets have been made:
    • Colorectal Local Excision (v3):
      • Updated rules for Data item CR0870 (“Cancer vascular or lymphatic invasion code”) calculation.
    • Vulva (v3):
      • Updated rules for Data item CR0880 (“Minimum tumour free margin”) calculation.
    • Renal Pelvis (v2):
      • Updated rules for Data item CR0860 (“Grade”) calculation.

Fixes:

  • Fixed the following in the COSD XML file extract format:
    • Changed COSD v7 header.
    • Changed TopographySNOMED to use code attribute.
    • Changed MorphologySNOMEDPathology to use code attribute.

Release Date: 22/06/2017
Upgrade type from previous version: Software & Database
Compatible Database Versions: 2.00
COSD Version Compliance: 7

Updates:

  • COSD Version 7 dataset support including new XML output structure.
  • COSD Output filename now formatted as per specification, i.e. COSD_PATH____.xml
  • New configuration settings added for Lab Number Formatting to support other clients in the future.
  • New configuration settings added to allow the copying of the report to clipboard to be optional.
  • New configuration settings added to allow the exporting of the report to a rich text file in the following format: COSD___.RTF
  • New configuration setting added for SNOMED version.
  • New Splash/About boxes to reflect COSD V7 compliance.
  • New General (Miscellaneous) dataset added with 3 free text sections.
  • All dataset comment data items now allow up to 3000 characters (increased from 1000) and text box is wider and taller.
  • The following updates to Datasets have been made. Note: COSD have renumbered some datasets:
    • RCPath Breast (v2):
      • Entire report token update.
      • Data item CR0970 (“Specimen Nature”) added.
      • Additional data item reassigned to COSD BR4230 (“Allred Score”).
      • Data item CR0810 (“Primary Diagnosis (“ICD Pathological”) added.
      • Data items CR0890 (“Total present”) and CR0900 (“Total positive”) added under new “Node Totals” section.
    • NHSBSP Wide Bore (v1):
      • Data item CR0810 (“Primary Diagnosis (“ICD Pathological”) added.
    • Thyroid (v3):
      • Entire report token update.
      • Additional data item reassigned to COSD CR0830 (“Size (of largest if multiple)”).
      • Additional data item reassigned to COSD CR0890 (“Total number of lymph nodes identified”).
    • Colorectal Resection (v3):
      • Entire report token update.
      • Data items CO5230 (“Distance of tumour to nearer longitudinal margin”) and CO5250 (“Bowel perforations”) now reassigned as additional questions and no longer required by COSD. 
      • “Bowel perforations” now a Yes/No options question.
    • Colorectal Local Excision (v3):
      • Entire report token update.
      • Additional data item reassigned to COSD CR0910 (“Local invasions”).
      • Additional data item reassigned to COSD CO5210 (“Histological measurement from carcinoma to nearest deep excision margin”).
      • Data item CR0870 (“Cancer vascular or lymphatic invasion code”) added.
      • Data item CO5190 (“Positive proximal or distal resection margin code”) added.
    • Cervix Excisional Biopsy (v3):
      • Entire report token update.
      • Additional data item reassigned to COSD GY7450 (“Maximum thickness/depth of invasion”).
    • Cervix Hysterectomy (v3):
      • Entire report token update.
      • Data item CR0830 calculated from additional question and GY7330.
      • Data items CR0890 reassigned to GY7070 (“Total lymph nodes”).
      • Data items CR0900 reassigned to GY7090 (“Total involved lymph nodes”).
      • Data item CR0890 (“”Number of Nodes examined”) added.
      • Data item CR0900 (“Number of Nodes positive”) added.
      • Data item GY7020 (“Nodal status cervical caner code”) added.
    • Endometrium (v4):
      • Data item CR0860 (“Differentiation/grade”) options updated.
      • Data item GY7260 (“Myometrial invasion”) options updated.
    • Uterine Sarcoma (v3):
      • Entire report token update.
      • Data item CR0810 (“Tumour Type”) options updated.
      • Additional data item reassigned to COSD CY7270 (“Parametrial involvement”).
      • Additional data item reassigned to COSD CR0870 (“Lymphovascular involvement”).
    • Vulva (v3):
      • Entire report token update.
      • Data item CR0760 (“Nature of vulvectomy specimen”) options updated.
      • Additional data item reassigned to COSD GY7390 (“Thickness/depth of invasion”).
    • Lung Biopsy Or Cytology (v5):
      • Data item CR0810 (“Specimen origin”) options updated.
      • Data item CR0820 (“Tumour laterality”) options updated.
    • Mesothelioma Biopsy Or Cytology (v1):
      • Data item CR0760 (“Sample type”) options updated.
    • Skin SCC (v3):
      • Entire report token update.
      • Data items combined to create new SK12565 (“Lesion thickness”) with options updated.
    • Malignant Melanoma (v3):
      • Additional data item reassigned to COSD SK12600 (“Microsatellite/in-transit metastasis”).
    • TURP (v3):
      • Data item UR15270 (“% of prostatic tissue involved”) options updated.
    • Renal Pelvis (v2):
      • Data item CR0760 (“Nature of specimen/procedure”) options updated.
      • Data item CR0820 (“Laterality”) added.
      • Data item CR0860 (“Grade”) options updated.

Fixes:

  • The following fixes to Dataset have been made:
    • Parathyroid (v3): Data items CR0830 (“Dimensions of parathyroid”) and CR0880 (“Margins”) are now calculated correctly.

Release Date: 06/02/2017
Upgrade type from previous version: Software
Compatible Database Versions: 1.00
COSD Version Compliance: 6

Updates:

  • The following updates to Datasets have been made:
    • Colorectal Resection (v3): Data item CO5270 (“Distance of tumour from dentate”) now allows input of decimal place. Data item CR0920 (“(y)pN”) now includes “NX” option. Data item CR0930 (“(y)pM”) now includes “MX” option. Please note that neither of these items affect the calculated value for CR0940 (“UICC Staging”).

Fixes:

  • The following fixes to Dataset have been made specifically to allow the correct report data to be stored and recalled from the database in the event that a dataset requires editing after its been reported:
    • RC Path Breast (v3): Data item BR4280.
    • NHSBSP Wide Bore (v3): Data items CR0810 and BR4260.
    • Ardrenal Cortical (v2): Data item CR0880.
    • Phaeochromoctyoma (v2) : Data items CR0760 and CR0880.
    • Parathyroid (v2): Data items CR0820.
    • Thyroid (v3): Data item CR0760.
    • Colorectal Resection (v3): Data items CO5290, CR0870 and CR0880.
    • Colorectal Local Excision (v3): Data items CR0810, CR0870 and CR0880.
    • Cervix Excisional Biopsy (v3): Data items CR0760 and CR0860.
    • Uterine Sarcoma (v2): Data items CR0760 and CR0810.
    • Salivary Carcinoma (v1): Data item CR0760.
    • Lung Biopsy Or Cytology (v4): Data item CR0810.
    • Cutaneous Adnexal (v2): Data item CR0760.
    • Skin BCC (v3): Data items: CR0760, SK12530 and SK12537.
    • Skin SCC (v3): Data items CR0760 and SK12530.
    • Malignant Melanoma (v3): Data item CR0760.
    • Merkel Cell Carcinoma (v3): Data item CR0760.
    • Renal Pelvis (v2): Data item CR0760.

Release Date: 16/01/2017
Upgrade type from previous version: Software
Compatible Database Versions: 1.00
COSD Version Compliance: 6

Updates:

  • None

Fixes:

  • The middle mouse scroll wheel button can no longer be used to select an option in drop-down list data items. However, it can still be used to scroll the entire data set. This functionality has been changed to prevent the inadvertent change of a selected item from a drop list data item when it has focus and the middle mouse scroll wheel button is used.

Release Date: 12/01/2017
Upgrade type from previous version: Software
Compatible Database Versions: 1.00
COSD Version Compliance: 6

Updates:

  • Reported Date & Time column on Dataset Entry datasets table is now formatted as “yyyy-MM-dd HH:mm:ss”. This allows for accurate sorting if clicking the column header.
  • Reported Date & Time column on COSD Extract datasets table is now formatted as “yyyy-MM-dd HH:mm:ss”.
  • When viewing Dataset Audit the Date/Time column is now formatted as “yyyy-MM-dd HH:mm:ss”.
  • The following updates to Datasets have been made:
    • RCPath Breast (v3): Data item AD0086 (“Summary lymph node stage”) minor change to wording of selection items in dropdown list.
    • Colorectal Local Excision (v3): Data item AD0016 (“Histological measurement from carcinoma to nearest deep excision margin”) now allows input of decimal place.

Fixes:

  • The following fixes to Datasets have been made:
    • Testis (v3): Data items AD0006 to AD0012 (Germ Cell Tumour percentage) now allows the input of 3 digit numbers so that 100 can be entered. Any value entered of over 100 will be automatically corrected to 100. Previously these data items were limited to 2 digit numbers with a maximum input of 99.

Release Date: 04/01/2017
Upgrade type from previous version: Software
Compatible Database Versions: 1.00
COSD Version Compliance: 6

Updates:

  • The following updates have been made to the Dataset Entry datasets table
    • Hospital Number column has been added.
    • Dataset Name column now includes the dataset version in brackets.
    • Dataset Version column has been removed.
  • The following updates have been made to the COSD Extract datasets table:
    • Hospital Number column has been added.
    • Dataset Name column now includes the dataset version in brackets.
    • Dataset Version column has been removed.
  • The following updates to Datasets have been made:
    • RCPath Breast (v3): TNM stage questions are now not compulsory.
    • NHSBSP Wide Bore (v3): Compulsory questions removed.
    • Colorectal Local Excision (v3): Compulsory questions removed.
    • Colorectal Resection (v3): Compulsory questions removed.
    • Vulva (v3): Compulsory questions removed.
    • Cutaneous Adnexal (v2): Compulsory questions removed.
    • Malignant Melanoma (v3): Compulsory questions removed.
    • Merkel Cell Carcinoma (v3): Compulsory questions removed.

Fixes:

  • The following fixes to Datasets have been made:
    • RCPath Breast (v3): Comments now allows up to 1000 characters instead of only 100.
    • Mesothelioma Biopsy Or Cytology (v1): Comments now allows up to 1000 characters instead of only 100.
    • Prostate Biopsy (v2): Comments now allows up to 1000 characters instead of only 100.
    • Thyroid (v3): Comments now allows up to 1000 characters instead of only 100.

Release Date: 20/12/2016
Upgrade type from previous version: Software
Compatible Database Versions: 1.00
COSD Version Compliance: 6

Updates:

  • First official release version. No updates from 0.99 BETA other than version number change.

Fixes:

  • None

Supported RC Path Dataset Proformas

Dataset NameCategoryDataset VersionDataset PublicationTNM
NHS BSP Breast Pathology SynopticBreastv9250516V8
NHS BSP Breast Pathology Synoptic: Neoadjuvant Therapy history: YesBreastv9250516V8
NHS BSP Breast Pathology Synoptic: Neoadjuvant Therapy history: No/UnknownBreastv9250516V8
NHS BSP Wide Bore Needle BiopsyBreastv9140217
GISTSarcomav8270212
Adrenal CorticalNonev5170112V8
ParathyroidNonev5170112
PhaeochromoctyomaNonev510216
ThyroidNonev16100214V8
Ampulla Of VaterUpper GIv780317V8
Appendiceal NeuroendocrineUpper GIv6200912V8
Common Bile DuctUpper GIv780317V8
Duodenal/Ampullary/Proximal Jejunal NeuroendocrineUpper GIv6200912V8
Gastric NeuroendocrineUpper GIv6200912V8
Liver Resection Colorectal Cancer MetastasisUpper GIv5200912
Liver Resection Gall BladderUpper GIv5200912V8
Liver Resection Hepatocellular CarcinomaUpper GIv5200912V8
Liver Resection Intrahepatic CholangiocarcinomaUpper GIv5200912V8
Liver Resection Perihilar CholangiocarcinomaUpper GIv5200912V8
PancreaticUpper GIv780317V8
Pancreatic NeuroendocrineUpper GIv6200912V8
Colorectal NeuroendocrineColorectalv6200912V8
Colorectal ResectionColorectalv4211217V8
Colorectal Local ExcisionColorectalv4211217
Anal Abdominoperineal ResectionColorectalv1270318V8
Anal Excisional BiopsyColorectalv1270318V8
Cervix Excisional BiopsyGynaecologyv1140411
Cervix HysterectomyGynaecologyv1140411
EndometriumGynaecologyv5201217V8
Endometrium BiopsyGynaecologyv5201217
Fallopian TubeGynaecologyv691110
Non Benign Epithelial OvaryGynaecologyv691110
Primary PeritonealGynaecologyv691110
Uterine SarcomaGynaecologyv9121216
VulvaGynaecologyv4301017V8
Salivary CarcinomaHead & Neckv471211V7 (T,N only)
Lung Biopsy Or CytologyLungv4240314
Mesothelioma Biopsy Or CytologyLungv3270917
Cutaneous AdnexalSkinv10210714V8 (T only)
Malignant MelanomaSkinv14190514V8 (T only)
Merkel Cell CarcinomaSkinv15190514V8 (T only)
Skin BCCSkinv16190514V8 (T only)
Skin SCCSkinv15190514V8 (T only)
Adult RenalUrologyV1241117V8
Prostate BiopsyUrologyv13270616
Renal BiopsyUrologyv1241117
Renal PelvisUrologyv9150413V8
TestisUrologyv17120514V8 (T only)
TURBTUrologyv9150413V8 (T only)
TURPUrologyv13270616V8 (T only)
General*Miscellaneousv1N/A

*Not a Royal College of Pathologists or COSD dataset but can be used to capture a generic dataset with basic data for reporting and COSD extraction.